Source of Infographic: CMOE
Identifying The Hidden Gaps In Your Productivity
In the highly competitive business arena today, there are many demands. Leaders of organizations are required to keep expenses to a minimum, while simultaneously increasing productivity with fewer employees. This of course usually means these fewer employees must work overtime.
Nonetheless, a Personal Productivity Challenge survey conducted by Microsoft discovered that 38,000 different individuals speaking 29 different languages from 200 distinct countries stated that they generally work 45 hours per week on average. However, out of those 45 hours, they considered 17 of them to be totally unproductive.
This means that a full two days of the work week is spent on nonproductive, inefficient, unnecessary tasks! If leaders could empower their employees to reduce this number as much as possible, what would happen?
At your next team meeting, try the following steps. They will help you to discover the stress points or hidden gaps that translate into wasted work hours for your business team. Hand each team member a post it note stack and ask them, on a scale of one to ten, to grade five different questions. Next, ask the questions that follow and post the different responses on your wall. Evaluate the scores at the end and utilize them to take action!
5 Ways to Be More Productive
1. How do you rate the efficiency or effectiveness of these meetings? A whopping 69 per cent of employees report that they feel their company meetings were not productive. It was also reported that 5.6 hours per week were spent in these inefficient meetings.
This could be due in part to the fact that the facilitator of the meetings many times does not have a concise agenda laid out. You should always know what is needing to be covered in your meeting and be sure to stick to the topic or topics at hand.
2. Do you feel that you have all the necessary tools needed to accomplish your goals at hand? 55 per cent reported that they felt their productivity was directly linked to their software. While software is not always an issue, remember that the lack of the correct tools can always be time consuming.
3. Do you feel that you use the tools provided to their fullest capacity? Only 34 per cent of respondents to Microsoft’s survey said they felt that they were using proven scheduling techniques and tools. This could be because many team member just do not seem to know enough about the tools and processes that are made available to them.
4. How often do you find that you are interrupted at work on your assigned tasks? Workers report that they receive at least 43 emails each day on average. How much time do you think this wastes each day?
5. How well do you feel that you understand the organization’s goals and mission and your personal responsibilities as an employee of the organization?
The most common productivity zappers according to the study were: a lack of communication, unclear priorities, procrastination, unclear objectives and ineffective meetings.