A part of the advanced technology is the cellular phones and had absolutely helped people to communicate with each other. Through this, individuals will no longer feel the hassles of writing a very long letter and send it by snail mail. It is indeed very beneficial for both receiver and the sender.
Role of Voicemail
One of the uses of cell phones is for calling but then it is very frustrating whenever you had missed some calls most especially if it is very urgent and needs immediate response. This is one of the reasons why the feature of voicemail comes into play. Through the use of voicemail, people will no longer be missing some calls and the callers are given the chance of reaching to you anytime of the day. Meaning, it is making communication convenient and easier. The concept of voicemail greetings is not that new to people for the fact that it is already been used by individuals who are business minded and are in the corporate world.
If you are interested of putting a voicemail greeting to your cell phones you should be reminded of some of the important details for it to become more effective not just on your part but as also to the person who is calling you. By letting the caller know if who is the one they have called or reached, is the first step you should be doing. For example “This is (state the name of the business or the company)”. Second, include what status you are in. It is either you are going to tell them if you are out or in for a meeting. Just like “I am now currently in a meeting and I am unable to receive your call.” After this, state if what time of the day you will be calling back the caller and instruct them the things that they should do most especially if the call is very urgent. This includes their name, cell or phone number and leaving a short message of what their intentions are. Lastly, tell them you will be calling them back as soon as you finish the one you are working on.
Advantages of Voicemail
Talking about the advantages of voicemail greetings, through this the caller will no longer be doing thousands of calls just to reach you. They will be informed quickly and will just wait for you to call back. Another, once you have voicemail system on your phone, you can avail of the feature of transcribing the voice into text wherein you are allowed to receive messages in a faster pace as well as allowing you to respond quickly. On the other hand, aside from the advantages, this is also accompanied by several disadvantages. When you are a person who is typically misses a number of calls, listening to every voicemail message could be tiring and is very time- consuming. This is also considered as an informal way of keeping in touch with the customers if you are integrating the voicemail greeting in a business.
Though the use of voicemail greetings come along with certain disadvantages, most of the people still incorporating this for the reason that they have proven the benefits of it. It is just a matter of proper usage of it.